ASO Policies and Procedures

Agency NMStar Permissions

Owned by Tracy Archuleta
Last updated: Jul 12, 2024
2 min read

Member Agencies are responsible for defining and regularly updating Approvers for each project. The current list of approvers can be found on the Reports drop-down in nmstar, selecting the Project Approvers Report. When new projects are added, or when staffing adjustments are made, agencies must notify Falling Colors of the approvers and changes via email to support@fallingcolors.com.

When staff are terminated or leave the agency, agencies are responsible for notifying Falling Colors of the terminations via email to support@fallingcolors.com so that their user accounts can be deactivated.

Falling Colors utilizes the below structure for agency permissions:

Collaborative Manager

Approver Read-Only access to all Agencies, Projects/Invoices, Ability to run the Cash Flow report for all agencies, ability to see all Unallocated Fund Source Funds for all agencies.

Lead Agency Manager

Approver access to all Agency Projects/Invoices and Vendor Read-Only access to all vendors participating in actively funded projects, Ability to run the Cash Flow report for their agency, Ability to see all Unallocated Fund Source Funds for their agency, Ability to run Allocations Letters for their agency/vendors.

Division Manager

Approver access to all Division Projects/Invoices and Vendor Read-Only access to all vendors participating in Division actively funded projects, Ability to see all Unallocated Fund Sources Funds for their Division (Projects do not have Div attribute, apply at Fund Source), Ability to run Allocations Letters for their division/vendors.

Lead Agency Receivables User

Approver access to their Agency ASO Receivable Projects/Invoices, and Payor access to their Agency ASO Receivable Projects/Invoices.

Divison Receivables User

Approver access to their Agency ASO Receivable Division Projects/Invoices, and Payor access to their Agency ASO Receivable Division Projects/Invoices.

Program Manager User

Approver access to a specific Project/Invoices and Vendor Read-Only access to all vendors participating in the specific project.

 

Have questions? Contact support@fallingcolors.com

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