Submit a Scope of Work (SOW) for Processing

1. Select the Lead Agency you are affiliated with (BHC, BHSD, CYFD, DDC, DOH, ECECD, ALTSD, HED, etc.).

2. If you are affiliated with a specific Division at your Agency (such as Protective Services at CYFD, OSAH at DOH, etc.) select your corresponding Division under the Lead Agency Division field.

3. Select the Provider from the Dropdown. This is a list of the vendors that are registered in STAR and contracted with FCC. If you do not see a provider in the dropdown, please reach out to us at support@fallingcolors.com and we will reach out to Onboard a New Vendor/Provider in NMSTAR

4. The State Fiscal Year will default to the Current Fiscal Year. *you are able to list Multiple Fiscal Years.

5. Under Services, indicate if this SOW is for Client-Based Services or Non-Client Based Services. *This lets our compliance team know what FCC Contracts to send if this is a new Vendor.

6. Under Billing Type, choose Encounters (Unless you are creating an SOW for Claims, then indicate Claims as the Billing type).

7. Fund Pool(s): Select fund sources from the drop down that the provider will be receiving allocations from.

8. Project: Enter the name of the Project the provider will be participating in on the SOW. If this is a new project, please notify Falling Colors Support of the new project (support@fallingcolors.com). One project per SOW.
   *If new Fund Pool or Project, please see our How to Add a New Fund Source and/or Project in STAR for requirements.

9. If you choose to include an Allocation amount for the provider within the SOW, please note the following included language. This language is included to inform the Provider that Falling Colors is not to be held responsible in the case the Provider’s allocation is increased or decreased during the FY.

10. Below this segment, you will see a blank space where you can post the expectations, objectives, goals, and/or deliverables the provider will provide. When drafting the deliverables for your SOW, please specify the specific encounters that each deliverable should be submitted against. Available encounters in STAR can be found on the PowerPoint.
    
    

Please see our Encounters Deck for specific NMSTAR services.

12. The Annual Financial Reports section: this section dictates the annual financial reporting information the provider will submit to the Lead Agency with their SOW. The provider can choose between two options:

    1. Option 1: For vendors that will expend $750,000 or more during the listed Fiscal Year.

    2. Option 2: For vendors that will expend less than $750,000 during the listed Fiscal Year. The provider is then prompted to choose one of the four listed options provided.

13. On the Execution Page, the Signatory Authority for the provider will be required to sign, date, and include their name and title, as it relates to their role at the provider.

1. To submit your Scope of Work to Falling Colors, you can do so by one of the following options:

   1. Email the SOW directly to Falling Colors Support with a request to route the SOW for signature.

   2. Upload SOWs in bulk to the FC Secure Site (SFTP) and relay notice of the file upload to FC Support.

2. For best clarity when processing, please include the Lead Agency, Fiscal Year, Fund Source, and Provider name in the name of the SOW file and subject line.

Subject: LeadAgencyDIV_FY24_SOW_ProviderName_Project

Hi Support,

Please send the attached FY24 SOW LeadAgencyDIV_FY24_SOW_ProviderName_Project to the Provider for signature processing in SignEasy.

Thank you,

Lead Agency Finance Manager

3. FC Support will relay a confirmation to you once the SOW has been sent in response to the SOW ticket it was submitted on.

4. FC Support will send another follow-up email to the Lead Agency to let them know when the SOW is signed and let them know a CRF can be submitted for processing now, if needed.