Visits

Compliance/Enforcement Visit

From the Prevention Tracking page:

Click on the Take Action button underneath the Assigned Visits icon.
A list of Assigned Visits, as designated by the Synar Coordinator, is displayed.
Click the Record Result teal link next to an Enforcement or Compliance Visit.
Click the Date of Visit field and select a date from the calendar or manually enter a date.
Click the Time of Visit field and select a visit time from the drop-down list.
Select Yes in the ‘Was merchant enforcement/compliance visit conducted?’ field.
Select Yes or No in the ‘Were youth or community members involved in visit?’ drop-down.
Select a Youth Inspector from the drop-down list (only required if you selected Yes in step #7).
Select a Youth Witness from the drop-down list (only required if you selected Yes in step #7).
Select Yes or No in the ‘Was buy attempt successful?’ field.
Select Yes or No in the ‘Citation Issued?’ field (only required if you selected Yes in step #10).
Specify a Citation Number (only required if you selected Yes in step #11).
Select Yes or No in the ‘Fines Assessed?’ field (only required if you selected Yes in step #10).
Specify a Citation Number (only required if you selected Yes in step #13).
Select Yes or No in the ‘Warning Issued?’ field (only required if you selected Yes in step #10).
Specify a Citation Number (only required if you selected Yes in step #15).
Select Yes or No in the ‘Did clerk ask youth for ID?’ field.
Select Male or Female in the ‘What was clerk’s gender?’ field.
Select an Adult Inspector/Supervisor/Educator from the drop-down list.
Click Save to complete the conducted visit, or Cancel to go back to the Assigned Visits page.

Tip: As noted in the step-by-step instructions, the majority of fields in the Compliance/Enforcement Visit screens will become available only if you select Yes in the previous, corresponding fields.

Tip: The information of the merchant at which the visit is taking place will be displayed at the bottom of the Visit screens.

Merchant Education Visit

From the Prevention Tracking page:

Click on the Take Action button underneath the Assigned Visits icon.
A list of Assigned Visits, as designated by the Synar Coordinator, is displayed.
Click the Record Result teal link next to an Education Visit.
Click the Date of Visit field and select a date from the calendar or manually enter a date.
Click the Time of Visit field and select a visit time from the drop-down list.
Select Yes in the ‘Was merchant education visit conducted?’ field.
Select Yes or No in the ‘Were youth or community members involved in visit?’ drop-down.
Specify how many youths or community members were involved in the visit (only required if you selected Yes in step #7).
Specify initials of youth/community participants in the visit (only required if you selected Yes in step #7).
Select ‘What type of Merchant Education was completed?’. This field is multi-select; select all that apply.
Select an Adult Inspector/Supervisor/Educator from the drop-down list.
Click Save to complete the conducted visit, or Cancel to go back to the Assigned Visits page.

Tip: The information of the merchant at which the visit is taking place will be displayed at the bottom of the Visit screens.

Assigned Visits Not Conducted

Click on the Take Action button underneath the Assigned Visits icon.
A list of Assigned Visits, as designated by the Synar Coordinator, is displayed.
Click the Record Result teal link next to a visit.
Click the Date of Visit field and select a date from the calendar or manually enter a date.
Click the Time of Visit field and select a visit time from the drop-down list.
Select No in the ‘Was merchant compliance/enforcement/education visit conducted?’ field.
Select ‘Why was not conducted?’.
Select an Adult Inspector/Supervisor/Educator from the drop-down list.
Click Save to complete the non-conducted visit, or Cancel to go back to the Assigned Visits page.

Tip: The information of the merchant at which the visit is taking place will be displayed at the bottom of the Visit screens.