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Date | Action Item |
|---|---|
March 1st | Member Agencies shall begin to prepare for each fiscal year start. |
March 30th | ASO Finance will meet with Member Agencies to discuss/plan the FY funding, projects, allocations, and fiscal spending plans. |
April 1st | ASO will provide a Template to Member Agencies listing Projects and Providers for Member Agencies to begin preparing and submitting ALL Provider SOWs to the ASO for processing. |
May 15th | Member Agencies must have 50% of their SOWs submitted to the ASO. |
May 16th | ASO will send SOWs to Providers via DocuSignSignEasy. |
May 20th | ASO will provide BLOD Templates to all Member Agencies. |
May 30th | Member Agencies must have 100% of their SOWs submitted to the ASO. |
May 31st | Member Agencies shall submit the FY BLOD containing designation of funds for Providers including for each fund source: Start Date, End Date, Liquidation Date, and SHARE ID-if applicable), and for all projects the appropriate approvers. |
June 1st | ASO will post alert on NMSTAR reminding Vendors to review and update their Signatory Authority in prep for Scopes of Work and Attestations being sent. |
June 7th | ASO will compare to the contract and review for funding table agreement and meet with each agency to review. |
June 11th | ASO provides each Member Agency the BLOD Signature version. |
June 12th | Member Agencies will obtain BLOD signatures. |
June 17th | ASO receives signed BLODs. |
June 21st | ASO shall configure the Fiscal Year fund sources, their budgets, and allocations based on signed SOWs and Attestations for Providers. |
June 21st | ASO will bill all member agencies 25% of State General Funds to establish Cash Flow. |
July 1st | Member agencies will have ASO Invoices paid to establish Cash Flow. Providers with signed Attestations and SOWs can begin billing. |
July 5th | ASO will send Member Agencies list of all FY funds sources requesting that Substance Abuse Y/N, Mental Health Y/N, Start Dates, End Dates, and Liquidation Dates be reviewed and confirmed. |