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Date | Action Item | ||
|---|---|---|---|
March 1st | Member Agencies shall begin to prepare for each fiscal year start. | ||
March 30th | FC ASO Finance will meet with Member Agencies to discuss/plan the FY funding, projects, allocations, and fiscal spending plans. | ||
April 1st | FC ASO will provide a Template to Member Agencies listing Projects and Providers for Member Agencies to begin preparing and submitting ALL Provider SOWs to the ASO for processing. | ||
May 15th | Member Agencies must have 50% of their SOWs submitted to the ASO. | ||
May 16th | ASO will send SOWs to Providers via SignEasy. | ||
May 20th | ASO will provide BLOD Templates to all Member Agencies. | ||
May 30th | Member Agencies must have 100% of their SOWs submitted to the ASO. | ||
May 31st | Member Agencies shall submit the FY BLOD containing designation of funds for Providers including for each fund source: Start Date, End Date, Liquidation Date, and SHARE ID-if applicable), and for all projects the appropriate approvers. | ||
June 1st | ASO will post alert on NMSTAR reminding Vendors to review and update their Signatory Authority in prep for Scopes of Work and Attestations being sent. | ||
June 7th | ASO will compare to the contract and review for funding table agreement and meet with each agency to review. | ||
June 11th | ASO provides each Member Agency the BLOD Signature version. | ||
June 12th | Member Agencies will obtain BLOD signatures. | June 15th | ASO will provides all Member Agencies to confirm Program Manager/Approvers are correct. |
June 17th | ASO receives signed BLODs and PM/Approvers changes. | ||
June 21st | ASO shall configure the Fiscal Year fund sources, their budgets, and allocations based on signed SOWs and Attestations for Providers. | ||
June 21st | ASO will bill all member agencies 25% of State General Funds to establish Cash Flow. | ||
July 1st | Member agencies will have ASO Invoices paid to establish Cash Flow. Providers with signed Attestations and SOWs can begin billing. | ||
July 5th | ASO will send Member Agencies list of all FY funds sources requesting that Substance Abuse Y/N, Mental Health Y/N, Start Dates, End Dates, and Liquidation Dates be reviewed and confirmed. |