Member Agencies can provide letters of direction to Falling Colors to take certain actions for example: fee schedule changes including adding licensure/certifications, adding new services, adding new rates, or removing services, licensures, or rates, making a one-time payment to a vendor without an SOW in place, retroactive service rate increases, reallocations of paid funds to another fund source, etc. All LODs should include a potential target date, allowing adequate time for LOD signatures and execution.
Agencies must have their LOD template completed and reviewed by Falling Colors prior to being routed for signature to insure Falling Colors is aware of the requested change and has the ability to add additional comments/items to consider/impacts.
The form is located here: Commonly Used Forms
Falling Colors will receive and execute LODs within 7-14 business days after all final signatures are obtained.
Budgetary Letter of Direction
Budgetary Letter of Direction (BLOD) shall be utilized by Member Agencies for adjustment of any funds within State General Fund, Federal Fund, Other State Funds, or Special Appropriations. BLOD’s will allow Member Agencies to increase, reduce, or transfer funds every 25th of each month to reflect program operations. This process will also allow Member Agencies to add programs to their organization. Member Agencies shall utilize approved BLOD Template available through BHC Contract Manager and/or ASO, approval shall be obtained internal management identified by each Member Agency with final approval and submission by Agency.
Each agency is provided with a template listing their current fund sources with allocated amount, unallocated amount, and a column for indicating changes. Agencies can only remove funding on an amendment that has not been allocated to providers. Agencies can also add new fund sources and amounts on the template. Agencies must have their template completed and routed to the Collaborative by the 25th of each month.
For agencies that wish to remove funding that has been allocated to providers-They must send CRFs in via email to support@fallingcolors.com listing the providers and amounts to return to the Unallocated funds for the fund source prior to the next amendment. Each Member Agency should establish criteria for who is allowed to submit CRFs (Director or Financial Manager) and where they are different approval required based on $ amounts.
Falling Colors will not allocate funding to providers unless there is a signed SOW for the provider/project and a signed Attestation for the provider.
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