Vendor Based (Non-Client) Services

This guide will assist you in navigating STAR to submit your Non-Client Based or Vendor Based Service.

Please note, if you do not see the project you need to submit your services for, it is either because:

The State Agency has not allocated funding to your provider for the current Fiscal Year.
Your permissions need to be updated to include this project, or both.

Navigate to the Add Service tool:

Click on the name of the Program on the left-hand side, under Overview.
Locate and click on the name of your project under Project.
Click Add Service drop-down and click the appropriate Service.
1. Provider Invoice Upload
2. Specific Vendor-Based Services (Training, Presentation, Programmatic Supplies and Expenses, etc.)

Adding a Service:

Once you have selected a service, review the requested fields.
1. Funding: If you have more than one fund source, please select the requested fund source. If you only have one fund source, this will auto-select that fund source.
2. Activity Start Date: Enter the starting date of the Activity
  1. Activity End Date: If your activity spans multiple days, enter an Activity End Date within the same Month. (Services in STAR cannot span multiple months).
3. Cost of Activity: Enter the amount you are billing for.
4. File Upload/Supporting Documentation: Upload the required documentation in the available file upload. If you require additional file uploads, utilize the Supporting Documentation option.
5. Click the required fields and enter or select an option.
Click Save to submit your service.

The newly submitted Service is displayed in the Services table.

Tip: To cancel your Service submission, click Cancel instead of Save.

Tip: You can edit/delete the Service until it is processed into an invoice, which happens at 12:01 am each Monday. At that point, it is no longer editable. To remove the Service, click Delete. To Edit a Service, click on the Service teal link to open, make changes, and click Save.