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Budgetary Letter of Direction (BLOD) shall be utilized by Member Agencies for adjustment of any funds within State General Fund, Federal Fund, Other State Funds, or Special Appropriations. BLOD’s will allow Member Agencies to increase, reduce, or transfer funds every 25th of each month to reflect program operations. This process will also allow Member Agencies to add programs to their organization. Member Agencies shall utilize approved BLOD Template available through BHC Contract Manager and/or ASO, approval shall be obtained internal management identified by each Member Agency with final approval and submission by Agency. Each agency is provided with a template listing their current fund sources with allocated amount, unallocated amount, and a column for indicating changes.
Things to Remember:
Agencies can only remove funding on an amendment that has not been allocated to providers (Unallocated).
Agencies can
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only remove the amount or less than the Unallocated amount for a fund source.
Agencies can add new fund sources and amounts on the template. as well as stating to what providers they want amounts allocated.
Agencies can only designate allocations to providers that total any amount added + the Unallocated amount for a fund source.
Agencies must have their template completed and routed to the Collaborative by the 25th of each month.
For agencies that wish to remove funding that has been allocated to providers-They must send CRFs in via email to support@fallingcolors.com listing the providers and amounts to return to the Unallocated funds for the fund source prior to the next amendment.
Each Member Agency should establish criteria for who is allowed to submit CRFs (Director or Financial Manager)
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Each Member Agency should establish a process for review and approval of the BLOD, and whether they have different approval required based on $ amounts added or subtracted.
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Falling Colors will not allocate funding to providers unless there is a signed SOW for the provider/project and a signed Attestation for the provider.
Falling Colors will only accept 1 BLOD per Member Agency per month.