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Sub-status | Status(es) | Description |
|---|---|---|
Awaiting Action | Pending Approval | ‘Awaiting Action’ sub-status is applied when the invoice requires approval from a BHSD user, payment from the Payor, or corrections from the Provider. |
Pending Payment | ||
Corrections Required | ||
In Review | Pending Approval | ‘In Review’ sub-status can be applied by an Approver or Payor if the invoice is under review. |
Pending Payment | ||
Administrative Hold | Pending Approval | ‘Administrative Hold’ sub-status can be applied by an Approver or Payor if they need to ‘stop’ movement of an invoice. This might occur if outside factors (i.e., external to the application) require the invoice to be placed on hold. |
Pending Payment | ||
In Process | Pending Payment | The ‘In Process’ sub-status is only available if Falling Colors is the payor. Invoices will not be approved; instead, they will be moved to ‘In Process’. |
Processed | Invoice History | The ‘Processed’ sub-status is only available if Falling Colors is the payor. A two-step payment process is required in this case; moving the invoice to ‘Processed’ is the first step. |
Paid | Invoice History | When an invoice is paid, it obtains the ‘Paid’ sub-status. At this point, providers will have received their money, and no further action can be taken on the invoice / movement will cease. |
Denied | Invoice History | If an invoice is denied, the provider will not receive money for those services. No further action can be taken on the invoice / movement will cease. |
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The final table describes the actions which update an invoice’s status and/or sub-status, creating movement. These actions are made available to Approvers, Payors and Providers in the ‘Action’ drop-down list on the Invoice Details page (with the exception of System-performed actions and the ‘Submit for payment’ action). Actions are limited to the corresponding group to which the user taking the action belongs.
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